Executive Administrator
Job title: Executive Administrator
Department: EDUCATION
Employment Status: FT PERMENENT
Posting Date: MAY 9, 2024
Closing Date: MAY 23, 2024 @ 12:00pm
Job Summary:
The Executive Assistant is responsible for a wide variety of administrative duties supporting the Elementary School staff and students. Duties include but are not limited to tracking student attendance, data input, creating and distributing notices, meeting minute-taking, managing incoming and outgoing mail, purchasing supplies, coordinating events and activities for students. The Executive Assistant is also required to maintain confidentiality and professionally interact with teachers, parents/guardians, service providers. The successful applicant must be willing to work the school year calendar with determined vacation leave.
Qualifications:
The ideal candidate will meet or exceed the following qualifications. The list of qualifications will be used to develop a screening tool. It is the responsibility of the candidate to communicate their expertise and experience in identified areas.
- Grade 12 or equivalent required, Post-Secondary Diploma in Office Administration,
- 1-2 years’ experience in an administrative role
- Strong knowledge of office procedures and practices.
- Attention to detail
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
- Excellent human relations and interpersonal skills
- Proven organizational and time management skills.
- Experience working with student data system
- Ability to obtain a clear Vulnerable Sector check
Summary of Duties & Responsibilities:
- Provide direct administrative and office management support to all members of the elementary staff and students
- Maintain schedules and calendars
- Coordinate logistics of day-to-day school operation
- Take, transcribe, and distribute meeting notes & minutes.
- Prepare and review presentations
- Handle OSRs as per policy
- Present a positive and professional image of the elementary school, with suppliers, inquiries, and other people.
- Other duties shall be assigned as required.
How to apply:
Please forward a cover letter, resume and three professional references by email to recruitment@picriver.com
-orAngela Boudreau – Director of Finance and Administration
Biigtigong Nishnaabeg, P.O. Box 93, Heron Bay, Ontario POT 1RO
Incomplete applications WILL NOT be considered & WILL automatically be screened out